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Microsoft Outlook

Email and calendar application with task management, contacts, and Microsoft 365 integration

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Platform

Navigation

ActionShortcut
Switch to Mail⌘+1
Switch to Calendar⌘+2
Switch to Contacts⌘+3
Switch to Tasks⌘+4
Switch to Notes⌘+5
Go to next message⌃+]
Go to previous message⌃+[
Go to Inbox⌘+⇧+I
Switch to Mail⌃+1
Switch to Calendar⌃+2
Switch to Contacts⌃+3
Switch to Tasks⌃+4
Switch to Notes⌃+5
Switch to Folders list⌃+6
Go to next message⌃+.
Go to previous message⌃or
Go to different folder⌃+Y
Go to Inbox⌃+⇧+I
Go to Outbox⌃+⇧+O

Mail Actions

ActionShortcut
Create new message⌘+N
Reply to message⌘+R
Reply all⌘+⇧+R
Forward message⌘+J
Send message⌘+↩
Delete messageDelete
Archive message⌃+E
Mark as read⌘+T
Mark as unread⌘+⇧+T
Flag message⌃+'
Move to folder⌘+⇧+M
Send/Receive all⌘+K
Create new message⌃+⇧+M
Reply to message⌃+R
Reply all⌃+⇧+R
Forward message⌃+F
Send message⌃+Enter
Delete messageDelete
Mark as read⌃+Q
Mark as unread⌃+U
Flag messageInsert
Move to folder⌃+⇧+V
Send/Receive allF9
Check for new messages⌃+M
Open Address Book⌃+⇧+B

Editing

ActionShortcut
Cut⌘+X
Copy⌘+C
Paste⌘+V
Select all⌘+A
Undo⌘+Z
Redo⌘+Y
Find⌘+F
Cut⌃+X
Copy⌃+C
Paste⌃+V
Select all⌃+A
Undo⌃+Z
Redo⌃+Y
Find⌃+E
Find and replace⌃+H

Text Formatting

ActionShortcut
Bold⌘+B
Italic⌘+I
Underline⌘+U
Increase font size⌘+]
Decrease font size⌘+[
Insert hyperlink⌘+K
Bold⌃+B
Italic⌃+I
Underline⌃+U
Increase font size⌃+]
Decrease font size⌃+[
Insert hyperlink⌃+K
Align left⌃+L
Center⌃+E
Align right⌃+R

Calendar

ActionShortcut
Create new event⌘+N
Create new meeting⌘+⇧+N
Go to today⌘+T
Go to date⌘+⇧+G
Day view⌘+⌥+1
Work week view⌘+⌥+2
Week view⌘+⌥+3
Month view⌘+⌥+4
Create new appointment⌃+⇧+A
Create new meeting⌃+⇧+Q
Go to today⌥+H+O+D
Go to date⌃+G
Day view⌃+⌥+1
Work week view⌃+⌥+2
Week view⌃+⌥+3
Month view⌃+⌥+4

Contacts

ActionShortcut
Create new contact⌘+N
Open contact⌘+O
Save contact⌘+S
Delete contactDelete
Create new contact⌃+⇧+C
Open contact⌃+O
Save contact⌃+S
Delete contact⌃+D

Tasks

ActionShortcut
Create new task⌘+N
Mark task complete⌘+T
Delete taskDelete
Create new task⌃+⇧+K
Mark task completeInsert
Delete taskDelete

Search

ActionShortcut
Search mailbox⌘+⌥+F
Advanced search⌘+⇧+F
Close searchEsc
Search mailbox⌃+E
Advanced search⌃+⇧+F
Close searchEsc

Window

ActionShortcut
Open preferences⌘or
Close window⌘+W
Minimize window⌘+M
Print⌘+P
Close window⌥+F4
Print⌃+P
Open options⌥+F+T

Ribbon Navigation

ActionShortcut
Open Home tab⌥+H
Open Send/Receive tab⌥+S
Open Folder tab⌥+O
Open View tab⌥+V
Tell Me/Search⌥+Q